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Executive Assistant



This job is no longer accepting applications

See open jobs at SparkCognition.
Austin, TX, USA
Posted on Tuesday, January 16, 2024
Voted Best Places to Work in Austin, Best Paying Companies, 
and Top Startup Companies by Forbes

SparkCognition looks to bring in the best talent in the world. To accommodate the hiring of our wildly talented teams, SparkCognition sponsors visa opportunities when appropriate.

Who are we and why this opportunity? 
Drive change and create a footprint. SparkCognition invests in our employees and fosters collaboration throughout the organization. Our employees have the ability to work
globally with award-winning artificial intelligence (AI) technology within multiple industries.
What are the benefits and perks at SparkCognition? 
Our full-time employees and their loved ones will be supported with a competitive and comprehensive benefits package.

Below are some highlights we offer to our full-time employees - we’d love to connect and share more!

  • Fast-paced evolving culture with the opportunity to drive new ideas and technology.
  • Hybrid Work Environment - 4 days per week in office
  • Stock Option Grants
  • Generous Time Off Programs
  • Medical Coverage, and Parental Leave Plans
  • 401k with Employer Match
  • Monthly Technology Allowance
  • Large 2022 renovated office space centrally located near the Arboretum in Austin, TX- including fully stocked beverage and snack areas!

*Contract and temporary roles are not eligible for the above benefits.

We are looking for an Executive Assistant to support members of our Executive Team. This role will support all administrative duties for the leaders, such as scheduling management, booking travel, and administrative support. The Administrative Assistant will work across all departments within the organization to help achieve the company's strategic goals. The successful candidate should be able to work efficiently and thrive in a fast-paced environment. Ideal candidates will be driven, very interested in self-improvement and learning, detail-oriented, and solution-oriented.

Position Functions

  • Manage travel and logistics for multiple Executives
  • Manage calendars and contact database
  • Schedules and attends meetings on behalf of Executives, taking notes, tracking action items
  • Assist in coordinating meetings and calls
  • Manage and coordinate C-Suite-level meetings and guest visits
  • Coordinate and manage internal executive meetings and board meetings
  • Assist in managing office and facility requirements as needed

Position Requirements

  • Previous experience in the role of Executive Assistant in a fast-paced environment
  • Excellent communication skills
  • The ability to multi-task and maintain strong organizational skills
  • Strong attention to detail and a diligent and disciplined scheduling process
  • The ability to effectively collaborate with other departments and senior executives in the organization
  • The attitude of a committed team player with a long-term approach to self-improvement, learning, and value creation
  • A strong work ethic with the ability and willingness to turn critical projects around quickly and to keep up with the often-intense pace of executive schedules and meetings
  • The ability to handle discrete and diligent in the handling confidential information

Physical Demands




Prolonged periods of sitting at a desk


Must be able to lift up to 15 pounds

In office requirements

In office 4 days per week

Explore SparkCognition:


BuiltIn Austin

SparkCognition is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment.

SparkCognition prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

SparkCognition is committed to providing reasonable accommodation throughout the recruiting process. If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at HR@sparkcognition.com and describe the specific accommodation request.

Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

  • Documents in alternate formats or read aloud to you
  • Having interviews in an accessible location
  • Being accompanied by a service dog
  • Having a sign language interpreter present for the interview

This job is no longer accepting applications

See open jobs at SparkCognition.